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Before You Move :
- Obtain a copy of the Standard Installation Topic Exchange Service (SITES) book on the gaining installation from the Army Community Service (ACS)
- Coordinate with the ACS Center at the gaining installation for information about sponsors and obtain a video on the new installation (if available).
- Review files that soldier hand-carries during the move and ensure each family member has the following for their individual record:
Review files that soldiers hand-carry and ensure that there is a family record file with the following:
- Birth certificate
- Immunization record
- Social security card
- Passport (if necessary)
- Naturalization papers (if necessary)
- Adoption papers (if necessary)
- Child ID/fingerprint records
- School records
- Copies of orders
Contact the PSC at the gaining installation and get a temporary mailing address.
Get and fill out change of address cards out and send to friends, relatives, and creditors.
Review pet needs, including such as health exams, kenneling, and travel plans. Provide information from the SITES file.
Contact schools at the gaining. Obtain requirements for transfers, enrollment, and graduation. Ensure school books are turned in to the
Ensure every family member who will be looking for employment has all necessary employment information such as an SF 171, SF 50, resumes, letters of reference, and work history. Have them contact the Employment Assistance Program Manager at ACS for assistance.
Make sure you have duplicates of car, luggage, or any other important keys.
Attend relocation planning workshop(s) at ACS.
Make sure you establish a Power of Attorney to accomplish any unfinished business.
Schedule move with the Installation Transportation Office.
As quickly as possible, establish dates for shipment of vehicle(s) and household goods.
Ensure all unit members know what their weight allowances are. Ensure every unit member gets a copy of "It's Your Move."
Have a list on how they want their baggage divided:
- Marriage certificate
- Insurance policies
- LES's and pay statements for family members working outside the home
- Power(s) of attorney - check for expiration dates on Wills
- Bank and/or check books; State and federal tax records
- Car registration and title
- Deeds and/or mortgages
- Divorce papers
- List of stock and bonds
- List outstanding amounts, last payments, and account numbers of creditors
- Pet identification and health certificates
- Make home inventory of household goods - via list, video, and photos
Ensure each unit member has their vehicle(s) serviced.
Contact the housing office with a list of unit members who will be leaving. Ensure all unit members call the housing management office:
- Unaccompanied baggage-those items they will need immediately until their household goods arrive, such as linens, seasonal clothes, infant items, children's education records, immunization shot records, Individual Evaluation Plan (IEP) for Exceptional Family Members, pet shot records and shot updates, etc.
- Professional books, equipment-items required to perform their job are not included in your household goods weight allowance.
- Items to go into storage, if applicable.
- Normal household goods
- Things to sell, giveaway, throw out.
- POV storage and shipping
Give your landlord the required written notice and set up a final inspection date and find out the steps needed to get their deposit(s) back.
Ensure temporary lodging reservations are made requesting any special needs such as cribs, at both the losing and gaining locations. This includes temporary lodging arrangements for pets.
Ensure all family members are enrolled in the Exceptional Family Member Program, if warranted, and have their family member's Individual Evaluation Plan.
Ensure soldier and family members are briefed on their financial:
- To notify them of their intent to move
- To make arrangements for pre/final inspection
- To send a copy of their orders and request for housing to your gaining housing office
- To clear housing
Make sure you receive a medical and dental insurance program briefing. Briefing will include information on the portability of TRICARE Prime, medical care en route to the new station, and transportation of medical records. Families who use civilian primary care managers will be instructed to notify their managers of the move, and when they close out, get a copy of summary to complete their medical records.
- Carrying cash, check books, credit cards, and traveler checks
- Carrying financial documents
- Entitlements (before, during, and after the move, and duration)
- Requirements (deposits such as POV storage, kennels, etc.)
These are tips collected from military families and presented to you so that your move may be smooth.
About one month before you move...
- Clean out your closets, attic, and basement. Discard items not longer in use or those things no longer needed.
- If you have a large number of items to discard, consider having a garage sale or donating unwanted items to charity. If you make such donations remember to keep your receipts as these donations are tax deductible.
- Consider carefully if you want to ship your major appliances. You may not want to ship a gas stove to an all electric home. Check to see if your appliances are appropriate for your new home before you move.
- Make an itemized list of all household goods you plan to ship.
- Try not to ship canned goods as they are heavy and take up valuable space. Frozen foods cannot be shipped safely so use them up before your move.
- Be sure to notify the post office of your change of address as well as publishers (magazines, newsletters and journals). Provide your new address and your date of relocation. Notify all regular services such as security companies and gardeners of your expected departure date. Make arrangements to collect all advanced deposits or security deposits on utilities or rentals.
- Before departure collect all deposits on utilities/rentals.
- Check your homeowners insurance. You may be able to apply any existing balance to your new residence. Be sure to have your insurance company cover your new home immediately.
- Transfer your child's school records to his/her new school.
- Plants cannot be shipped as household goods. You must make other arrangements to move them or consider getting new plants at your new location.
- If you have pets to move consult with your veterinarian as to the best way to relocate them.
- Check your membership in any clubs or organizations. You may be able to transfer your membership to a branch at your new location.
Two Weeks Out
- Notify your utility companies of your move and confirm the exact date to discontinue service. Contact utility companies at your new location and confirm start date for service to your new home. Remember any disruption in utility service may lead to additional expenses such as hotel bills or the cost of dining out.
- Don't forget to clean out school and gym lockers.
- Ask your current doctor for referrals in your new area. Arrange for the transfer of all your medical records, and make copies of your prescriptions. If a family member requires therapy arrange for continuation of treatment in your new location.
- Arrange for the transport of your high-value items including the contents of your safe deposit box. DO NOT ship high-value items with your moving company. You may choose to carry them with you or ship them by insured/certified mail.
- Review your insurance coverage to insure you are properly covered in your new home.
One Week Out
- Make sure your lawn mowers, chain saws, and snow blowers are completely drained of gas and oil. Any gas grills and heaters should be empty as well.
- Keep all receipts of moving expenses for tax purposes.
- Remove drapes and hang on hangers in your closet. On moving day the movers will pack them in special wardrobe cartons.
- Pack linens in a dresser for easy access on your first night in your new home.
- It's a good idea to pack a box with essentials you will require on your last day in your old home and on your first day at your new one. This box of essentials should be loaded last so as to come off the truck first at destination.
- Don't forget to defrost your refrigerator and freezer at least a day before you move.
One Day Out
- If you have hired a crew to do your packing they will usually arrive a day before the actual loading of the truck. Make sure you are on hand to supervise the packing of your household goods.
- Label each carton with the name of the room it belongs in at destination.
- Make sure your fragile items are given special attention and packed appropriately.
- Make sure all keys are available on moving day…mail box, front gate, back gate, parking access etc